Apply for the New Product Zone

DELIVERING YOUR PRODUCT

All entries must be personally checked-in at the entrance of the Central Exhibit Hall (Booth #C1260) on Monday, February 24, from 9 AM – 5 PM. Products will not be accepted after 5 PM on Monday, Feb 24. If necessary, more check-in times will be made available for Sunday, February 23. All costs related to inbound and outbound freight are the responsibility of the exhibiting company. To ensure a smooth check-in, exhibitors should schedule a time for product drop-off.

On-Site Delivery

If you are bringing your product with you to the show, it must be delivered to the New Product Zone booth by a representative of the exhibiting company. If you need assistance transporting a large or heavy product located within the convention center to the New Product Zone booth, please make arrangements with Freeman, as outlined in the Labor section below (see LABOR).

Empty boxes/containers will be stored away by Freeman. Storage labels will be available during check-in.

PRODUCT DISPLAY

The product must be removed from any and all packaging. Assembled product displays and any shipping containers may be no larger than 5' wide x 5' long x 8' high to be displayed in the New Product Zone. Please bring bulk items pre-assembled, the way you would like them displayed. This will greatly minimize your check-in time onsite. Large products may be placed on the floor, or if the product is larger than 5' wide x 5' long, exhibitors may place a printed photo on a table space. It is the responsibility of the exhibitor to select the appropriate space option for their display size.

!! Staffing is Prohibited

Products are for display only. Participating companies are not allowed to assign employees to their New Product Zone space, and it should not be staffed like an exhibit booth. The objective of the New Product Zone is to generate interest in your new product and drive attendees to visit your exhibit booth for more details.

!! No Handouts

Handouts, flyers, and business cards are considered marketing materials and are not allowed to be placed in your New Product Zone space.

SIGNAGE

Show Management will provide a sign for each entry. Signs will include the exhibiting company's name, product name, product description, and booth number.

'SPECIAL OFFER' SIGNS ARE NOT PERMITTED

You may include a sign with your display, however, signs with 'special offer' language are not allowed. An example of a prohibited sign would be "25% Off Show Special" or "Buy One Get One Free." An example of an allowed sign would be one that explains how the product works or lists it's unique features.

PRODUCTS CONSISTING OF Multiple Small PIECES

Products that consist of small parts or multiple pieces should be mounted on a blank display board. Additionally, a single photo may be displayed alongside the product to show its usage. The photo may be no larger than 8 ½” x 11” and may only show usage or application of the product (no sales or marketing copy allowed). Exhibitor must provide an easel or standing frame that is no larger than the photo. Show Management reserves the right to remove any photo not meeting these requirements.

PROTOTYPES, MOCK-UPS & BLUEPRINTS ARE NOT ALLOWED

Prototypes, Mock-Ups and Blueprints do not qualify as finished products.

A new product is defined as one that:

• is manufactured or exclusively distributed by a company exhibiting at this year’s IBS

AND

• was introduced to the marketplace and is commercially available between Mar 1, 2024 and Feb 27, 2025.

Note: Products that were displayed in a past IBS New Product Zone are not permitted and will be denied if submitted again.

PRODUCTS WITH MOVEMENT

Products with movement are permitted with Show Management approval, as long as the movement pertains to the usage of the product and does not create a safety hazard. A rendering, description and dimensions of the displays must be e-mailed to [email protected] before the show for approval.

FLAMMABLE PRODUCTS/LIQUIDS

No flammable products or liquids are permitted.

DIGITAL PRODUCT ENTRIES. COMPUTERS & SOFTWARE

Entrants who wish to display a home page, application or computer catalog may do so. Software may be displayed on a laptop computer or mobile device. Devices must be self-sufficient and set to run for the entire Show. Running presentations must only demonstrate the product and may not include sales or advertising content. Devices must be set to display themselves and may not be interactive. IBS Show Management is not responsible for any equipment or software on display during the Show. Show Management reserves the right to prohibit presentations deemed inappropriate at their sole discretion. It is the participant’s responsibility to ensure that their device, TV, laptop, etc. is locked and secured.

If a product entry is purely or primarily digital in nature (i.e., GPS unit, ECU tuner, diagnostic tool, etc.) exhibitor may display a single sign explaining the programming and/or functionality alongside the product. Such signage may not exceed 8 ½”x11,” and the exhibitor must provide an easel or standing frame no larger than the signage itself. This signage cannot contain any marketing, advertising, or sales copy. Show Management reserves the right to remove any signage not meeting these requirements.

PRODUCT REMOVAL

Exhibitors must make arrangements to remove their products between 5 – 6:30 PM on Thursday, Feb 27. Removal of products before 5:00 PM is prohibited. Products left at the booth will be disposed of and any fees for disposal will be charged to the exhibitor.

SECURITY

IBS and Show Management does not accept any responsibility for entries. By completing the entry form, you expressly waive and release IBS and Show Management, their respective directors, officers, employees, agents and/or servants from and against any and all liability for damage, destruction or loss of the entry submitted to the New Product Zone or any consequential loss or damage whatsoever.

LABOR

Freeman can assist with the delivery of New Products that cannot be hand-carried to the New Product Zone. If your product requires a cart or labor for check-in, complete the Labor Order Form located in the Online Exhibitor Services Manual. Carts will be available for a fee during check-out on Thursday, February 27 until 7:00 PM.

ELECTRICAL

If electricity is required at your New Product Zone space, you will need to request it on your application. This is a single outlet - 5 amps 120 volts.

DISCLAIMER

Exposition Management has absolute discretion to exercise these rights. Provided, however, that the taking by Exposition Management of any one or more of the above actions shall not limit in any way other remedies available to Exposition Management provided elsewhere in this Contract or provided by law.